Describe the job in plain English, send a photo, or just speak it. The AI drafts a priced, itemised, VAT-aware quote from your rates. You check the lines and send it — minutes, not an evening. And we set the whole thing up for you.
We build it and set it up for you · scope and price agreed after a short call
Soft France turns a job into a professional, priced quote — without you typing it all out at 9pm. Photograph the site, record a voice note between calls, or type a few words. The AI reads the job, works out the materials and labour from your price list, and drafts a clean itemised quote with your VAT and your wording already applied. You review it, change any line, and send a branded PDF. The customer opens it and accepts online.
It learns from what you charge: adjust a price once, and the next quote for similar work starts closer to your real numbers. Timing depends on the job — a two-line call-out is quicker than a full refit — but the drafting is seconds and the reviewing is minutes.
And you don't have to configure any of it. We load your prices, your wording and your branding, then hand it over working — see how we set it up.
Three steps. No training, no spreadsheets.
A photo of the site, a voice note, or a few typed words. Whatever's quickest on your phone.
Materials and labour worked out from your own rates, with 20%, 5% or 0% VAT applied — and the reason flagged when it suggests a reduced rate.
A branded PDF and a client portal where the customer accepts online. Once accepted, raise the invoice straight from the quote figures.
If you win work by quoting for it, this fits. Landscapers and gardeners, caterers and event firms, garages, cleaning and maintenance companies, salons and clinics quoting treatment plans, installers, agencies, builders and trades, and independent service providers all quote the same way: a description of the work, a list of what's included, a price, and terms. The AI writes from your price list and your wording, so the quote reads like you wrote it — not like a US template with the wrong tax rules bolted on.
Built here, for here: prices in pounds, UK VAT rates including the reduced 5% and zero rate where a job qualifies, and British spelling in the wording your customer reads.
Most owners don't want another app to learn — they want the thing working. So we do the setup: we sit down with you, load your price list, set your quote wording, terms and branding, configure the AI phone answering if you want it, and hand it over ready to use on your real jobs. After that there's a monthly support arrangement so it keeps working as your pricing changes.
We don't publish a figure, because setting this up for a one-van gardener and for a six-person catering firm aren't the same job. We agree the scope with you first, then quote it in writing.
You tell us how you quote today, what you sell, and what's slowing you down. We tell you straight whether the AI helps — or doesn't.
We put in writing exactly what we'll set up: your prices, your quote wording, your branding, and the AI phone answering if you want it. One fixed price for the setup, plus the monthly support. You decide with the numbers in front of you.
We load and configure everything, walk you through it on your real jobs, and stay on hand each month as your pricing and your business change.
The AI phone answering runs on a dedicated UK number that you divert your existing line to. It captures the caller's name, what they need and where they are, and sends you the transcript and an email alert — it does not book appointments in your diary.
A quote that needs a free evening is a quote that waits. Getting it out while the job's still fresh in your head is the part you control.
| By hand | With Soft France | |
|---|---|---|
| Writing the quote | You type every line | AI drafts it from your rates, you edit |
| When it gets done | Whenever you get a spare evening | Minutes, on site or between jobs |
| Materials & labour | You add it all up | Worked out for you, line by line |
| VAT | You work out the rate | 20% / 5% / 0% applied, reason flagged |
| What the customer gets | A text or a scribble | A branded PDF they accept online |
You'll find this out in week one anyway, so here it is now. If any of these are dealbreakers, say so when you get in touch and we'll tell you straight whether to wait.
You describe the job in plain English, send a photo, or speak it into your phone. The AI drafts an itemised quote with materials and labour priced from your own rates, applies the VAT rate and writes the wording. You read it, change anything you want, then send a branded PDF. The drafting takes seconds; the checking is what takes you a few minutes.
The AI writes the draft in seconds. The rest is you: reading the lines, adjusting a price, adding a note. In practice that's minutes rather than an evening. We don't claim a fixed number of seconds, because a five-line call-out and a full refit aren't the same piece of work.
Any UK small business that sends quotes or estimates: landscapers and gardeners, caterers, garages, cleaning and maintenance firms, salons and clinics quoting treatment plans, installers, agencies, builders and trades, and independent service providers. The AI works from your own price list and your own wording, so it adapts to what you sell.
Quotes are priced with UK VAT at 20%, and the AI suggests the reduced 5% rate or 0% where the job appears to qualify, flagging the reason so you can check it before sending. If you're not VAT registered, no VAT is added. It does not handle CIS deductions or the VAT domestic reverse charge — if those matter to you, they stay in your existing process.
No. We set it up for you: we load your price list, set the quote wording, terms and branding to match how you work, configure the AI phone answering if you want it, and hand it over ready to use on your real jobs. After that there's a monthly support arrangement so it keeps working as your pricing changes.
It depends on what you need set up, so we don't publish a figure. We have a short call, agree the scope in plain English, and then send you a written quote with a fixed price for the setup and the monthly support. No obligation, and no price before we understand your business.
Yes. You get a dedicated UK number and divert your existing line to it. The AI answers 24/7, knows what your business does, answers questions, and captures the caller's name, what they need and where they are. You get the transcript and an email alert. It does not book appointments in your diary — it captures the lead so you or your team can call back.
Not yet. There are no third-party integrations today: no accounting sync, no calendar connection, no e-signature. Quotes and invoices are created, sent and tracked inside Soft France, and customers accept online through a client portal. If an integration is essential for you, tell us on the call rather than finding out later.
Tell us how you quote today and we'll show you what the AI does with it — set up on your own prices, by us.
Contact us Prefer email? contact@softfrance.co.uk — you'll speak to the person who builds it.